Project Implementation

HOW TO CHARGE COSTS AND FOLLOW UP YOUR PROJECT ECONOMY

When costs are charged to the project, the project account numbers must be used. It consists of a 6 digit cost code at department level, a 4 digit number indicating the funding source and a unique 5 digit number/your project number.

When hiring staff to work on your project you have to follow your division’s HR procedures and use the project number.

All other direct operating costs to be charged to the project must be accounted for by the project's cost code, funding source number and project number. In the invoice management system Basware there are separate entries for project number and funding source number so that the invoice is charged to the project.

When travel costs or refunds are to be charged to the project you use the personnel system/”Personalportalen”, remember to type in the project’s project account number.

“LIS OUS” is available via the OUS intranet and can be used to generate reports on your own project to keep track of the finances, what has come from revenue (funding) and what is charged of cost to the project. If there is something wrong, contact the available support staff in the department or financial manager/advisor in your division for help.

 

FINANCIAL REPORTING

The project manager is responsible for ensuring that deadlines for scientific and financial reporting are met. The following guidelines apply to financial reporting (including final reporting) to external funding sources:

  • Financial reporting to EU will be done by Section for External Funding and Reporting/Research Support Unit at OUS
  • Financial reporting to KLINBEFORSK should be reviewed by External Funding and Reporting /Research Support Unit at OUS
  •  Financial reporting to the Research Council needs to be quality assured by Section for External Funding and Reporting /Research Support Unit at OUS
  • Financial reporting to other sources of funding can be approved by your head of department and head of finance at your division. Section for External Funding and Reporting and/or financial advisor at your division can be contacted for assistance with financial reporting.